Our Constitution

A. Name:

The name of the Association is Saxon Shore League (SSL)

 B. Administration:

Subject to the matters set out below SSL and its property shall be administered and managed in accordance with the laws governing the England & Wales Cricket Board.
This constitution shall be administered & managed by the Committee, constituted by the clauses of this constitution.

 C. Objectives:

  1. To promote cricket for the benefit of the community in the Districts of Dover & Shepway.

  2. To organise and run relevant leagues for the youth in the Districts of Dover & Shepway.

  3. To promote and organise in co-operation with statutory authorities along with other professional and amateur clubs the game of cricket at junior levels.

D. Powers:

In furtherance of the said objectives, but no further otherwise, the Committee shall have the following powers:

  1. To raise funds and apply for, invite, obtain, collect and receive contributions from any other person or persons whatsoever by way of donation, grant, legacy and otherwise, provided that the Committee shall not undertake any permanent trading activities in raising funds for the said objectives.

  2. Power to appoint & constitute such advisory Committees as the Committee may think fit.

  3. Power to do all such other lawful things as is necessary for the achievement of the objectives.

E. Memberships:

  1. Membership shall be open to any club interested in furthering the objectives (Clause C) of the SSL and Councils and any other clubs so invited by majority decision of League Members.

  2. Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status and sexual orientation.

  3. The Committee shall consist of a representative from all clubs, who currently play indoor & outdoor cricket in the SSL.

  4. Each club shall have one vote.

F. Honorary Officers:

  1. The Honorary Officers of the Committee shall hold office for a period of 1 year, at the end of each year they must report to the AGM.

  2. During the AGM the members shall elect from amongst themselves a Chairperson, Secretary, Treasurer, Minutes Secretary & Fixture Secretary who shall hold office from the conclusion of the meeting for a period of 1 year.

  3. The position of Chairman should change on a yearly basis between clubs within the SSL.

G.

  1. Except for exceptional circumstances, the policy and general management of the affairs of the SSL shall be directed by the Officers of the Committee.

  2. In addition to the Honorary Officers the Committee may co-opt to serve on the Committee in an advisory capacity other interested individuals or representatives of statutory or voluntary agencies active in the locality or of such other organisations as the Committee may determine, provided that no such co-opted member shall be entitled to vote.

  3. A quorum shall consist of 2 officers and 4 member clubs..

  4. Minutes shall be taken by the Minutes Secretary, and the Secretary shall maintain a record of all proceedings and resolutions that the Committee make.

  5. The Officers of the Committee shall not consist of close relatives that would give cause for concern especially in the roles of Chair, Secretary or Treasurer.

H.

  1. Subject to the provisions of sub-clause b of this clause, no member of the Committee shall acquire any interest in property belonging to SSL or be interested in property belonging to SSL  or receive remuneration or be interested  (otherwise than as a member of the Committee) in any contract entered into by Committee.

  2. Any member of the Committee for the time being who is a Solicitor, Accountant or other persons engaged in a profession may charge and be paid all the usual professional charges for businesses done by him or her, or his or her firm, when instructed by the agreement of the Committee to act in a professional capacity on behalf of SSL. If a member of the Committee offers his/her services, he/she must withdraw from any meeting at which his or her own professional services, or that of his or her firm, is under discussion. Provided that at no time shall a majority of the members of the Committee benefit under this provision

I.  Meetings and the proceedings of the Committee.

  1. The Committee shall hold as many ordinary meetings as deemed necessary each year. A special meeting may be called at any time by the Chairperson or by any two members of the Committee upon not less than 14days notice being given to the other members of the Committee of the matters to be discussed but if the matters include an appointment of a co-opted member then not less than 21 days notice must be given.

  2. If the Chairperson is absent from any meeting, the members of the Committee present shall choose one of their number to be chairperson of the meeting before any other business is transacted.

  3. Every matter shall be determined by a majority of votes of the members of the Committee present but in the case of equality of votes the chairperson of the meeting shall have a casting vote.

  4. The Committee may at the AGM alter rules for the conduct of their business, summoning and conduct of their meetings and the custody of documents. No rule may be made which is inconsistent with this constitution.

  5. The Committee may appoint one or more sub-Committees consisting of three members of the Committee for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the  Committee would be more conveniently undertaken or carried out by a sub-Committee: provided that all acts and proceedings of any such sub-Committees shall be fully and promptly reported to the  Committee.

K. Commitment, Discipline & Priority

  1. The Committee must place upon all members the need for commitment to their sport and to one another.

  2. The Committee must ensure fair play on and of the field, however, sometimes it may be necessary for conflicts to be resolved in this instance a disciplinary Committee should be formed from Committee members not personally interested in the dispute

  3. It is the responsibility of the Club to ensure standards of discipline of players and associated spectators.

L. Rules & Bye Laws

  1. The normal rules of cricket apply

  2. The bye laws for the SSL are at appendix 1 of this document.

  3. To distinguish what age group a player falls into the SSL will adopt the school year system:

    1. Year 6 & Below – U11

    2. Year 8 & Below – U13

    3. Year 10 & Below – U15

M. Receipts and expenditure.

  1. The funds of SSL, including all donations contributions and bequests, shall be paid into an account operated by the Committee in the name of SSL at such bank as the Committee shall from time to time decide. All cheques drawn on the account must be signed by at least two members of the Committee.

  2. The funds belonging to SSL shall be applied only in furthering the objectives.

  3. The SSL may set entry fees to participate in its Leagues and Cup competitions, the level of these may be reviewed at the AGM.

N. Property.

  1. Any equipment/property owned by the SSL must be accounted for by the Secretary.

  2. Any loss or damage must be recorded and brought to the attention of the Committee.

O. Accounts.

The Committee shall comply with their obligations under the Charities Act 1993 (or a statutory re-enactment or modification of that act) with regard to

    1. The keeping of accounts

    2. The preparation of annual statements of account for SSL

    3. The auditing or independent examination of the statements of account of SSL.

P. Annual General Meeting.

  1. There shall be an annual general meeting of SSL which shall be held in the month of September in each year or as soon as practicable thereafter.

  2. Every Annual General Meeting shall be called by the Committee. The Secretary shall give at least 21 days notice of the annual general meeting to all the members of the SSL. All member Clubs of the SSL shall be entitled to attend and vote at the meeting.

  3. The Officers of the Committee shall present to each annual general meeting a report and accounts of SSL for the preceding year.

  4. Any proposed rule changes should be sent to the Secretary, in writing, 28 days prior to the AGM, for distribution to all members.

Q. Notices.

Any notice required to be served on any member of SSL shall be in writing and shall be served by the secretary or the Committee on any club either personally or by sending it through the
post in a pre-paid letter addressed to such a club and any letter so sent shall be deemed to have been received within 10 days of posting.

R. Alterations to the Constitution.

Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at an AGM, the notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.

U. Dissolution.

  1. If the Committee decides that it is necessary or advisable to dissolve SSL it shall call a meeting of all members of SSL of which not less than 21 days notice (stating the terms of the resolution to be proposed) shall be given.

  2. If the proposal is confirmed by a two thirds majority of those present and voting the  Committee shall have power to realise any assets held by or on behalf of SSL. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objectives similar to those of SSL as the members of SSL may determine or failing that shall be applied for some other charitable purpose.  A copy of the statements of accounts, or account and statement, for the final accounting period of SSL must be sent to KCB.

Fees

  • Outdoor League: £25.00 per team

  • Cups: £10.00 per team

Medals

  • U13 and U15 teams will receive 13 medals for each competition.
    U11 teams will receive 10 medals for each competition.

  • Extra medals: £4 each